Sr. Paralegal

Position: Sr. Paralegal
Reports to: Legal
Location: 111 West 33rd Street New York, NY 10120

Position Purpose:

  • Experienced, highly motivated paralegal to join small corporate legal team at dynamic public company
  • Broad range of general corporate matters, including responsibility for revision and approval of ordinary course business contracts
  • Assist with development and support of legal team process and efficiency

Essential Job Functions

Contracts

  • Comprehensive contract support, including review and drafting of ordinary course service contracts and confidentiality agreements
    • Where efficient, assist in creating contract templates for internal business units
    • Develop and maintain contract model clause database for Legal department
    • Design and support best practices Law Department document management
    • Develop contract commitments database and support internal clients’ maintenance of same

General Corporate

  • Legal entity maintenance
    • Formation, maintenance and dissolution of entities
    • Maintain legal entity organizational chart
    • Evaluation and implementation of automated tool for tracking entities
  • Assist with legal support of various transactions and activities, including contracts, public company filings, correspondence, memos, spreadsheets, databases and closing binders as needed

Law Department Administration

  • With Deputy GC, support development and maintenance of Legal department metrics/dashboard
  • Assist with processing law firm invoices, including implementation of online billing tool
  • Customary administrative duties, including but not limited to:
    • Process signing and distribution of legal agreements and compliance documents
    • Draft cover letters and handle incoming and outgoing mail
    • Calendar and monitor deadlines

Trademark & Intellectual Property

  • Assist with intellectual property licensing, domestic and foreign registration, and enforcement
  • Maintain template database to process agreements, including but not limited to:
    • Trademark License Agreements
    • ESB event/location and lighting agreements
    • Contest rules
    • Cease and desist letters

Real Estate Asset Sponsorship Duties

  • Process standard legal documents for transfer of interests in private partnerships, based on transfer memos prepared by Investor Services and approved templates
  • Coordinate legal advice on governing agreements, trusts, probate and other issues concerning ownership and transfers
  • Review of IRS and NYS tax levies, coordinate responses to IRS/NYS Department of Taxation and Finance and notices to judgment debtor

Construction Contracts

  • Coordinate with outside counsel and advise property management with respect to construction contracts
  • Maintenance of construction agreements and related forms

Real Estate Broker Licenses

  • Assist in licensing application process
  • Support maintenance of active licenses, including calendar for renewals and education requirements

Required Qualifications

  • 7 to 10+ years of paralegal or equivalent legal experience in corporate matters
  • Extensive commercial contract and general corporate legal experience within in-house legal department or equivalent in law firm
  • Exceptional interpersonal and written and verbal communications skills; customer service orientation
  • Process-oriented and rigorous devotion to detail and organization
  • Takes initiative and makes continuous process improvements
  • Time management skills and ability to prioritize multiple projects
  • Commitment to professionalism and personal growth
  • Strong proficiency in MS Office (Word, Excel, PowerPoint)

Preferred Qualifications/Experience

  • Public company experience
  • Real estate industry experience
  • Completion of ABA-approved paralegal program a plus

This job description is not intended to be all inclusive and is subject to change by Empire State Realty Trust, Inc.

Empire State Realty Trust is an equal opportunity employer.

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